My Favorite Systems for Holding More without Doing More
Your business is ready to hold you more deeply. Will you let it?
Over the years, I’ve cultivated a deep reverence for the systems that hold me.
Not just tech and tools - though those are important - but the frameworks, rituals, and rhythms that allow me to grow my business in a way that feels clean, clear, and energetically aligned. Systems that expand my capacity without demanding more output. Systems that hold my vision (and me) with strength and softness.
I’ve tested a lot, left behind what didn’t feel good, and refined what did. And while most of my clients don’t enjoy tinkering with tools or hopping to the next new software, I’ve found that a few well-placed upgrades or intentional rituals can be absolutely transformative.
Below are some of my favorite tangible and intangible tools - ones that consistently create space, ease, and momentum in my business and in the businesses of the clients I support.
Tool No. 1: Todoist
For a long time, I used Asana (and still recommend it to clients who love structure and are managing large teams). But for me? Todoist has become my go-to.
It’s lightweight, intuitive, affordable, and genuinely enjoyable to navigate. And if you’re not yet using a dynamic, centralized task manager - this is your gentle nudge. Having a dedicated digital home for your to-dos isn’t just about organization. It’s about capacity.
Todoist gives you visibility. It gives your team (or future team) clarity. It keeps you flexible because it’s accessible anywhere. It lifts the mental load of “what am I forgetting?” so you can focus on execution, not memory recall.
Bonus tip? Embed your SOPs (standard operating procedures) directly into your task flows. Instead of asking your team to dig for documents or instructions, your process lives right where the task does - clean, efficient, and easy to follow.
Tool No. 2: Work Startup & Shutdown Rituals
When I first transitioned to working full-time from home, I found myself constantly grazing on work - starting late, ending ambiguously, and never fully unplugging. Even when I wasn’t at my laptop, my mind was still spinning through projects and ideas.
What changed everything? Anchoring my day with a sacred startup and shutdown ritual.
My work startup currently looks like:
- Smudging with Palo Santo (once I finish this bundle, I’ll shift to something more sustainable and ethically sourced)
- Anointing myself with a favorite oil (here’s mine)
- Pulling an affirmation card from a deck gifted by my dear friend Leona, then meditating on it
- Visualizing the future I’m building and grounding myself in my Empress frequency
- Sometimes playing a short playlist to fully shift my energy
Then, I go, with presence and focus.
My shutdown ritual is just as intentional:
- I reassign any unfinished tasks in Todoist to future dates
- I close all tabs and my computer
And I speak this simple invocation:
“I have done what was mine to do. My work lands. My presence magnetizes. My rest activates revenue. I now release and receive.”
These simple rituals changed how I show up. I work fewer hours now, but with more clarity, more depth, and way more fulfillment.
Tool No. 3: Business Energy Audit
This one’s more subtle, but equally powerful.
Intuitively (though it tends to be weekly) I do a Business Energy Audit. It’s a process I walk my clients through as well. Because, just like rooms in a house, different parts of your business carry different energetic signatures. Some feel like cozy sunrooms. Others feel like damp basements. And sometimes, we’ve just stopped noticing how uncomfortable parts of the structure have become.
This audit helps you locate those points of resistance, misalignment, or unnecessary complexity.
Here are a few prompts to guide your own:
- If I could wave a magic wand and remove one part of my business (while still getting the results), what would it be?
- If my business were a house, which parts would be light-filled and peaceful? Which parts feel cluttered, confusing, or cold?
- When I close my eyes and tune into my body, where do I feel tightness when I think about certain parts of my business?
- If no one would judge me and I knew it would work, what’s one thing I secretly want to try or change?
- If I were my own business consultant, where would I point out the top three places of misalignment or inefficiency?
When we tend to the energy of our business, not just the structure, 10 times out of 10, more ease, impact and income flow soon after.
Tool No. 4: Ruthless Devotion to Simplicity
Above all else: simplicity reigns.
Your ease is on the path of simplicity.
Your sustainability is on the path of simplicity.
Your expansion is on the path of simplicity.
Every time.
We often complicate things in an attempt to control, impress, or prove. But when our days start to feel crowded and knotted, simplicity is the recalibration we’re craving.
In practice, simplicity looks like:
- Clarifying and editing your offer suite until it feels clean and potent
- Starting with MVPs (minimum viable products) for things like sales pages and freebies, and building only what’s truly needed
- Choosing a few core marketing channels, and going deep, not wide
- Creating a flexibly structured weekly schedule that allows space to be and breathe, not just do
The simplicity path isn’t lazy. It’s liberating. It requires clarity, discernment, and courage to do less, but better.
In Closing…
Growth doesn’t have to mean more work.
It can mean better systems.
Stronger energetic alignment.
Clearer containers.
More meaningful rituals.
Whether it’s a tool like Todoist that removes mental clutter, a ritual that anchors your workday, or an internal recalibration like a business energy audit, what you put in place now will determine how your next level feels -
because it’s not just about scaling your revenue - it’s about scaling your ease. Your support. Your ability to be held by what you’ve built.
If this resonates (or doesn’t!), I'd love to hear from you. Shoot me a reply and tell me: Which of these tools are you craving most right now? Or let me know where you’re feeling friction. I may have a tool (or five) that can help.
Here’s to holding more, without doing more.
Your Empress Era awaits. 👑
In service,
If this transmission stirred something in you, there’s more where that came from.
I write love letters for the femme founder wanting to build her business empire with clarity, precision and clarity.
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